The information that you provide in the survey is strictly confidential. However, during the data collection phase of the survey, your name, email address, and university ID number are used in the following manner:
Your name and email address are used to:
- send you a unique survey link that will allow you to save your responses and come back to the survey if you cannot complete the survey in one setting, and ensure one submission per respondent;
- allow the survey software to send reminders only to those who have not completed the survey;
- send you an Amazon Gift Card after survey completion, and allow you to enter into a random drawing for several grand prizes.
Your university ID number is used to import administrative data about your faculty appointment for the purpose of shortening the survey.
These individual identifiers (name, email, university ID number) will be removed from the data file prior to analysis and archived in a separate key file. No one analyzing the data will have access to the identifying information. All survey materials will be kept securely by the relevant offices (IRDS and VPFDD) on encrypted password-protected computers. No other office or individual will have access to the identity of a survey respondent, except in the exceedingly rare event that IRDS and/or VPFDD believe that they are acting to protect human life, to prevent grave bodily injury, to prevent ongoing criminal activity, or to prevent predatory sexual misconduct.
Results from the quantitative analysis of the data will only be reported in the aggregate at the unit level, in a manner that does not identify individuals. Typically aggregation is made for groups with at least five individual responses; however this threshold may be higher depending on the size of the faculty in a specific unit.
Open-ended comments will be collected near the end of this survey. Because individual identifiers will be removed from the data file, these comments will be anonymous and will not be attributable to their source. For the purpose of illustrating or supplementing quantitative results, some anonymous comments may be quoted in survey reports, but it will not be possible to determine who provided these comments.